Enrollment Process

Enrollment Process

Inquiries

All calls or inquiries are to be noted in the log maintained by the Director.

Any inquiring parent should receive the following written information:

  • Brochure
  • Curriculum Summary
  • Current tuition schedule
  • Admissions Policy statement
  • Timeline of the enrollment process
  • Financial Assistance Information
  • Parental Rights statement
  • Behavior Management Plan
  • Sample Outline of the Day

Those parents applying to the school should receive all the forms listed above, along with an application. A $50.00 processing fee must be submitted along with the completed application for each child.

Acceptance is based on the following criteria:

  • Those currently enrolled
  • Siblings
  • Placement on fall lottery for new families

It is understood that the Director reserves the right to use discretion in the enrollment process.

Tuition

Processing Fee
A non-refundable processing fee of $50 must be submitted along with each child’s application to the school.

Tuition responsibility
A parent or guardian for each child must sign a “Tuition Responsibility Form” upon registration. Billing dates are as follows:

December 15 $250 deposit due
June 1 1/3 tuition
Oct. 1 1/3 tuition
Feb. 1 1/3 tuition

Each family agrees to be responsible for payment of tuition for the entire year.

Tuition Refund
No tuition will be refunded until the school is able to find a replacement for the withdrawing student.
When a student is found to replace the withdrawing student, the portion of tuition covered by the replacement will be refunded.

Billing

Billing Policy
For billing purposes, the Learning Circle School year consists of three terms. The terms’ date and their corresponding payment due dates are as follows:

September-November payment due June 1
December-February payment due October 1
March-June payment due February 1

Unless payment for each term is received or special arrangements are made with the director or treasurer on or before the due date of each term, a student may not be permitted to attend class for that term.

A notice of the above school policy should be mailed to every family with the first bill of the school year.

Billing Procedure
All bills are to be mailed at least one month before the beginning of each term.

If tuition is not paid by the date stated on the bill (30 days after receipt of the bill), the families in question will be contacted by the director, who will reiterate the policy of prepayment for each term, and offer assistance in setting up a payment plan. If the bill is still not paid after a suitable time, the treasurer will call the families. Unless special arrangements are made with the treasurer at this time, or the bill is paid, the child may not be admitted for the upcoming term.

Enrollment Timeline

September
Applications begin to be accepted for the following academic year. Families are encouraged to visit the school while programs are in operation in order to collect good information about the program, briefly observe, and ask questions. A registration form will be available at this visit, along with other written information about the program. Returning the registration fee along with a non-refundable $50 processing fee begins the application process, but does not guarantee a placement.

December
Families whose children are currently enrolled return their registration forms with processing fees no later than December 1 in order to guarantee placement in the following academic year.
If there have been more applications from prospective families than spaces, a lottery will determine the order of priority given to each family in the registration process. This lottery will be conducted on December 1.
Families will be notified of available spaces and will be asked to submit a Tuition Responsibility form and pay a $250 deposit within two weeks of that notification in order to hold a space for the next fall.

March
Family visits are scheduled so that children and their families can meet teachers, play briefly in their assigned classroom, and confirm that fall placements will meet each child’s needs.

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